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Research center

Step-by-step guides to your own public records, and a bilingual glossary.

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Research center

Step-by-step public-records guides

Search the county clerk’s real-property records

Find your deed, deed of trust, assignments, substitute-trustee appointments and any notice of sale filed for your home.

County clerk siteSearch by nameRead doc typesSave copies
  1. 1

    Open your county clerk’s records search

    Search the web for “[your county] county clerk official public records”. Use the county’s own site (.gov or the county’s vendor linked from it).

  2. 2

    Search by the owner’s name

    Type the last name as grantor/grantee. Narrow by date range around when you bought or refinanced.

  3. 3

    Read the document types

    Look for: Warranty Deed (your ownership), Deed of Trust (the loan), Assignment, Appointment of Substitute Trustee, Notice of Sale / Notice of Trustee’s Sale, Release.

  4. 4

    Save copies and instrument numbers

    Write down each instrument number and recording date; many clerks sell copies for a small fee. Add them to your papers in Techoclaro.

  5. 5

    Check foreclosure postings

    Texas counties must post filed notices of sale on their website with the date, time and place (Prop. Code § 51.002(f-1)). The Sales calendar here lists posted sales by county.

You search your own records. Techoclaro does not look up people.

Look up your appraisal district record

Confirm the owner of record, legal description, homestead exemption and value — useful for a net sheet and for spotting title problems.

Address / accountAppraisal recordOwner of recordHomestead & value
  1. 1

    Find your county’s appraisal district

    Search “[your county] appraisal district property search”.

  2. 2

    Search by address or account number

    The account number is on your property tax statement.

  3. 3

    Check owner, exemptions and value

    Is the owner name right (for example after a death or divorce)? Is the homestead exemption on? Note the market value — it is an estimate, not a sale price.

  4. 4

    Copy the legal description

    Compare it with the notice of sale; the case map can flag mismatches.

You search your own records. Techoclaro does not look up people.

Find who owns your loan (servicer vs. investor)

The servicer collects payments; the investor owns the loan and its rules decide your options. You have a right to ask.

YouServicerInvestor (owner)collects paymentssets the options
  1. 1

    Check your statement and transfer notices

    Servicers must send notice when servicing transfers (15 days before / after). A payment sent to the old servicer on time cannot be treated as late during the first 60 days.

  2. 2

    Use the look-up tools

    Fannie Mae and Freddie Mac each have a public loan look-up (search “Fannie Mae loan lookup” / “Freddie Mac loan lookup”). FHA, VA and USDA loans say so on your closing papers.

  3. 3

    Ask in writing

    Send a request for information asking for the name, address and phone of the owner or assignee of the loan. The RESPA letter composer here writes it.

You search your own records. Techoclaro does not look up people.

Look up your loan in MERS

If your deed of trust names MERS, the free MERS ServicerID site can show the current servicer and sometimes the investor.

MIN on deed of trustSearch MERS ServicerIDServicer & investor
  1. 1

    Find the MIN

    Look near the top of the deed of trust for an 18-digit “MIN”.

  2. 2

    Search MERS ServicerID

    Go to mers-servicerid.org and search by MIN, or by property address and owner name.

  3. 3

    Record what it shows

    Write down the servicer and investor shown (if the investor agreed to be listed) and the date you checked.

You search your own records. Techoclaro does not look up people.

Check the assignment chain

Line up the note, deed of trust and every recorded assignment to see who says they may foreclose — and write down gaps to ask about.

NoteDeed of trustAssignment(s)Substitute trusteeNotice of sale
  1. 1

    Start with the deed of trust

    Note the original lender, the beneficiary (sometimes MERS as nominee) and the trustee.

  2. 2

    Add each assignment in date order

    Each should transfer from the last holder to the next. Note the signer, date signed and date recorded.

  3. 3

    Compare with the notice of sale

    The notice names the mortgagee and servicer. Does it match the last assignment? A mismatch is a question for a lawyer — not proof that anything is wrong.

  4. 4

    Answer the standing question

    Record what you found in the eight questions (standing / chain of title).

You search your own records. Techoclaro does not look up people.

PACER basics (federal court records)

See whether a bankruptcy was filed for the property and read the docket. PACER charges per page, with a quarterly fee waiver for light use.

PACER accountCase LocatorRead the docket
  1. 1

    Create a PACER account

    Register at pacer.uscourts.gov. Fees are per page and capped per document; check the site for the current waiver threshold.

  2. 2

    Use the Case Locator

    Search by the debtor’s name in the bankruptcy courts for Texas districts (Northern, Southern, Eastern, Western).

  3. 3

    Read the docket first

    The docket list is cheaper than documents. Look for “motion for relief from stay” entries about the home.

You search your own records. Techoclaro does not look up people.

Reading a deed of trust, note and notices

Where the important parts are: parties, the power of sale, the reinstatement clause, notice addresses, and the dates on each notice.

PartiesPower of saleReinstatementNotice dates
  1. 1

    Parties and property

    First page: borrower, lender, trustee, MERS (if any), and the legal description.

  2. 2

    Power of sale and notices

    The acceleration and sale covenant says what notice you get; the notices covenant says where notices go.

  3. 3

    Reinstatement

    Many Texas forms let you reinstate until shortly before the sale. The papers screen reads this clause for you.

  4. 4

    Dates on the notices

    Notice of default: at least 20 days to cure. Notice of sale: at least 21 days before the sale. The deadlines screen computes both.

You search your own records. Techoclaro does not look up people.

Reading library

Glossary (74 terms)

Showing 74 of 74

AccelerationAceleración
When the lender declares the whole loan balance due at once because of a default.
Acceptance periodPlazo para aceptar
The time the servicer must give you to accept or reject an offer — at least 14 or 7 days depending on timing.
Appeal (loss mitigation)Apelación (ayuda hipotecaria)
A request that different servicer staff review a denied loan modification; available in some cases within 14 days of the decision.
Appraisal district (CAD)Distrito de tasación (CAD)
The county office that lists each property’s owner of record, value and exemptions for property taxes.
ArrearsAtrasos
The past-due amount: missed payments plus allowed late charges and fees.
Assignment of deed of trustCesión de la escritura de fideicomiso
A recorded document that transfers the lender’s rights under the deed of trust to someone else.
Automatic staySuspensión automática
The court order that takes effect when a bankruptcy is filed and pauses most collection, including foreclosure.
BeneficiaryBeneficiario
In a deed of trust, the lender (or whoever now holds its rights) that the property secures.
Cash for keysDinero por llaves
Money a new owner pays an occupant to move out by a date instead of going through eviction.
Chapter 13Capítulo 13
A bankruptcy repayment plan (3–5 years) that can let a homeowner catch up mortgage arrears.
Complete applicationSolicitud completa
An application where the servicer has everything it requires to evaluate you. The servicer’s acknowledgment letter lists what is missing.
County clerkSecretario del condado
The county office that records deeds, deeds of trust and assignments and receives notices of sale.
Credit reportReporte de crédito
Your payment history as reported by lenders to the credit bureaus; free copies at annualcreditreport.com.
Cure (the default)Subsanar (el incumplimiento)
Paying what is needed to end a default within the time a notice of default gives (at least 20 days in Texas).
Debt-to-income ratio (DTI)Relación deuda-ingreso (DTI)
Monthly debt payments divided by gross monthly income; servicers use ratios like this to judge affordability.
DeedEscritura
The document that transfers ownership of real property.
Deed in lieu of foreclosureEscritura en lugar de ejecución
Voluntarily signing the home over to the lender to release the loan instead of a foreclosure sale.
Deed of trustEscritura de fideicomiso
The recorded document that makes the home security for the loan and gives a trustee the power to sell it after a default.
DefaultIncumplimiento
Failing to keep a promise in the loan papers, most often missing payments.
DeficiencyDeficiencia
The amount still owed if a sale brings in less than the debt. In Texas a suit for it must be brought within two years of the sale.
DelinquencyMorosidad
Being behind on payments; counted from the first missed due date.
Early interventionIntervención temprana
The servicer’s required outreach by day 36 (live contact) and day 45 (written notice) of a delinquency.
EquityValor líquido (equity)
The home’s value minus everything owed against it.
EscrowDepósito en garantía (escrow)
An account the servicer uses to pay property taxes and insurance from part of your payment.
Eviction (forcible detainer)Desalojo (retención forzosa)
The justice-court case a new owner files to get possession after a foreclosure sale.
Excess proceeds (surplus)Excedente (sobrante)
Money left from a foreclosure sale after the debt and costs are paid; it may belong to junior lienholders and then the former owner.
FHA loanPréstamo FHA
A mortgage insured by the Federal Housing Administration (HUD), which sets its own loss-mitigation options.
First notice or filingPrimer aviso o trámite
The first document required by law to start a foreclosure; Reg X bars it until a loan is more than 120 days delinquent.
Flex ModificationModificación Flex
The Fannie Mae / Freddie Mac standard loan modification.
ForbearanceIndulgencia
A temporary pause or reduction of payments; the skipped amount is still owed.
ForeclosureEjecución hipotecaria
The process a lender uses to sell a home to pay a defaulted loan.
Foreclosure consultantConsultor de ejecución
A person paid to help stop or delay a foreclosure; Texas law limits what they may do and charge (Bus. & Com. Code ch. 21).
HardshipDificultad económica
The event that made the payment unaffordable, such as job loss, illness or divorce.
HeirHeredero
A person who inherits property when the owner dies.
HOA (property owners’ association)HOA (asociación de propietarios)
An association that charges assessments and, in Texas, may foreclose its lien only with court involvement.
Home-equity loan (Texas)Préstamo home equity (Texas)
A loan against the homestead under Tex. Const. art. XVI §50(a)(6); it can be foreclosed only by court order.
HomesteadResidencia protegida (homestead)
The home you live in, which Texas law protects from most creditors.
HUD-approved housing counselorConsejero de vivienda aprobado por HUD
A free or low-cost nonprofit counselor who can help you apply and talk with the servicer.
Imminent defaultIncumplimiento inminente
When you are still current but are about to fall behind; some programs can review you before you miss payments.
Investor (owner of the loan)Inversionista (dueño del préstamo)
The entity that owns the loan (for example Fannie Mae or a trust). Its rules decide which options exist.
Junior lienGravamen posterior
A lien that ranks behind the first mortgage, such as a second loan or some HOA liens.
LienGravamen
A legal claim against property that secures a debt.
Loan modificationModificación del préstamo
A permanent change to the loan terms to make the payment affordable.
Loss mitigationMitigación de pérdidas
The servicer’s options to avoid foreclosure, such as repayment plans, modifications, short sales and deeds in lieu.
MERSMERS
Mortgage Electronic Registration Systems, a private registry that can appear on a deed of trust as a nominee; its ServicerID site shows who services a loan.
MIN (MERS number)MIN (número MERS)
An 18-digit number on many deeds of trust used to look the loan up in MERS.
Mortgage servicerAdministrador hipotecario
The company that collects payments and handles loss mitigation; it may not own the loan.
Net sheetHoja neta
An estimate of what a sale would pay out after the loan payoff, commissions and closing costs.
Notice of defaultAviso de incumplimiento
The certified-mail letter giving at least 20 days to cure before a sale can be noticed in Texas.
Notice of error (RESPA)Aviso de error (RESPA)
A written notice telling a servicer it made a servicing error; it must respond within set times.
Notice of saleAviso de venta
The notice posted at the courthouse, filed with the county clerk and mailed at least 21 days before a Texas foreclosure sale.
Notice to vacateAviso para desocupar
The written notice a new owner must give before filing an eviction — 3 days for a former owner, 30 days for many tenants.
PACERPACER
The federal courts’ online records system, including bankruptcy cases.
Partial claimReclamo parcial
A no-interest second lien (to HUD or VA) that covers past-due amounts, repaid when the home is sold or refinanced.
Payment deferralAplazamiento de pagos
A Fannie Mae / Freddie Mac option that moves missed payments to a non-interest balance due at the end of the loan.
Payoff quoteCotización de liquidación
The amount needed to pay the loan in full by a given date.
PostponementAplazamiento de la venta
Moving a scheduled sale to a later date; a new notice is usually required for a new month.
Promissory notePagaré
The borrower’s written promise to repay the loan; the deed of trust secures it.
Protecting Tenants at Foreclosure ActLey de Protección de Inquilinos en Ejecuciones
A federal law giving many bona fide tenants at least 90 days’ notice after a foreclosure.
Qualified written request / request for informationSolicitud escrita calificada / solicitud de información
A written request to the servicer for information about the loan, which it must answer within set times.
Regulation XRegulación X
The federal mortgage-servicing rules under RESPA (12 C.F.R. part 1024), including the loss-mitigation timelines.
ReinstatementRestablecimiento
Paying the full past-due amount so the loan returns to normal.
Relocation assistanceAyuda para mudanza
Money some programs pay to help you move after a short sale or deed in lieu.
Repayment planPlan de pagos
Paying the normal payment plus an extra amount until caught up.
RESPARESPA
The Real Estate Settlement Procedures Act, the federal law behind Regulation X.
Reverse mortgageHipoteca inversa
A loan for homeowners 62+ that is repaid when the borrower dies, moves or fails to pay taxes and insurance.
Right of redemption (HOA)Derecho de redención (HOA)
In Texas, after an HOA foreclosure, the owner may buy the home back within 180 days after the association mails notice of the sale.
SCRASCRA
The Servicemembers Civil Relief Act; a sale during or within one year after military service needs a court order in many cases.
Short saleVenta corta
A sale where the lender accepts less than the amount owed.
Substitute trusteeFiduciario sustituto
The person appointed to conduct the foreclosure sale in place of the original trustee.
Successor in interestSucesor en interés
A person who received the home through death, divorce or a family transfer; once confirmed, treated as a borrower for servicing rules.
Trial period planPlan de prueba
Usually three payments at the new amount before a modification becomes permanent.
Trustee’s saleVenta por el fiduciario
The public auction on the first Tuesday of the month between 10 a.m. and 4 p.m. at the place the county designates.
Writ of possessionOrden de posesión
The court order, issued no earlier than the 6th day after an eviction judgment, that lets an officer remove occupants after a 24-hour posted warning.

Education and preparation only — not legal advice, and no one can promise a result. Only your servicer or the loan’s owner decides eligibility. Free legal aid and HUD-approved housing counselors can review your situation.